Frequently Asked Questions

1. Do I have to present a poster to attend?
2. I am a Canadian student attending school outside of Canada. Can I attend?
3. I am a non-Canadian attending school in Canada. Can I attend?
4. I am not a MITACS or CMS member. Can I attend?
5. Do I have to register to attend?
6. Do undergrad students qualify for reimbursements?
7. When do I submit my reimbursement claim?
8. How do we submit our reimbursement claims when we travel in a group and share costs like renting a car or hotel?
9. What expenses do the reimbursement funds cover?

Do I have to present a poster to attend?
No, you can attend just to listen to the speakers, attend the courses and sessions, review the research posters on display and network with the other attendees. However, for graduate students to receive a travel subsidy, they must present a poster, deliver a talk, or volunteer during the conference.

I am a Canadian student attending school outside of Canada. Can I attend?
All students are welcome to attend. However, travel subsidies only apply to graduate students and postdoctoral fellows studying at a Canadian university in a field where mathematics plays a key role.

I am a non-Canadian attending school in Canada. Can I attend?
All students studying in a faculty where mathematics plays a key role are welcome to attend. Also, you may be eligible for the travel subsidy if you are presenting a poster, delivering a talk, or volunteering at the conference. Reimbursements apply to graduate students and postdoctoral fellows studying at a Canadian university, and who must travel to attend the conference. Reimbursement forms are available on-line after the conference. You must supply a letter of support from your supervisor with your reimbursement application.

I am not a MITACS or CMS member. Can I attend?
This conference is open to all - you do not need to be a member to attend. Also, you may be eligible for the travel subsidy. Reimbursements apply to graduate students and postdoctoral fellows studying at a Canadian university, who are presenting a poster, delivering a talk, or volunteering at the conference, and who must travel to attend. Reimbursement forms are available on-line after the conference. You must supply a letter your supervisor stating how you will benefit by attending the conference.

Do I have to register to attend? Can I register at the conference?
Yes, you must register to attend. Registration is available on-line www.mitacs.ca and on-site at the conference. However, in order to ensure proper planning of conference materials and catering, we encourage all interested participants to register as early as possible. Note the early bird discounted registration fee.

Do undergrad students qualify for reimbursements?
The conference reimbursement policy only applies to graduate or postdoctoral fellows attending a Canadian university. However, if you are presenting a poster, you will qualify for the poster subsidy.

When do I submit my reimbursement claim?
Claims must be submitted within four weeks of the conference date. Claims received after that time may not qualify for reimbursement. Remember to include all original receipts, boarding passes, electronic itinerary and a letter from your supervisor confirming your status as a graduate student or postdoctoral fellow. Please allow four weeks to receive your reimbursement cheque. Reimbursement forms are available on-line after the conference.

How do we submit our reimbursement claims when we travel in a group and share costs like renting a car or hotel?
We encourage students from the same school to travel together. Submit all claims and supporting documentation together with the names of the traveling students. Reimbursements per student may exceed the maximum allowance outlined on the website, as cheques will be issued to the student whose name appears on the receipt. Maximum allowances will be calculated for the group, rather than per student.

What expenses do the reimbursement funds cover?
Reimbursement funds are in place to help students attend the conference. This includes travel and accommodation for the duration of the conference. It does not include food or "tourist type" expenses such as sightseeing excursions, personal purchases or extended stay accommodation.