next up previous
Next: Scientific Editorial Board - Up: Terms_of_Reference Previous: Nominating Committee

Subsections

Publications Committee

Terms of Reference

To oversee, in accordance with the policies determined by the Board of Directors, the publishing activities of the Society and to monitor the quality of all Society publications. To consider other matters of a publications nature which concern mathematics and/or the Society.

General

  1. The ex-officio voting member of the Publications Committee shall be the President or the President's delegate.

  2. The Editors-in-Chief of the Canadian Journal of Mathematics (CJM), the Canadian Mathematical Bulletin (CMB) and the other editors-in-chief of the Society's periodical and serial publications shall be consultants to the Publications Committee and are expected to attend meetings of the Committee as observers. The Managing Editor, the Production Editor, and the Web Services Manager are also invited to attend meetings of the Committee as observers.

  3. Editors of periodical or serial publications of the Society cannot be members of the Publications Committee.

  4. Editors and/or editorial boards of the Society's publications are accountable to the Board of Directors. Editors and/or editorial boards report and submit recommendations for changes in editorial policy to the Chair of the Publications Committee. The Publications Committee, however, is not accountable for the actions taken by an editor of a Society publication.

  5. Whenever the Publications Committee recommends to the Executive for transmission to the Board, a proposal for a significant change in editorial policy in a Society publication, or for the nomination of an editor, it shall make a timely submission in writing to the Executive Director who will send copies to the editors of the publication concerned inviting their comments for consideration by the Executive and the Board.

Duties and Responsibilities

  1. To review the status of each Society periodical or serial publication and make recommendations as appropriate.

  2. To review proposed changes in editorial policy, publication policy, contracts, etc., in consultation with the editors of the various publications.

  3. To recommend, in consultation with the editors of the various publications, the implementation of new policies or changes in publication policy, including, but not limited to, the format, method of production, subscription prices and the type and form of material to be published in the different publications.

  4. In consultation with the editors of the CMS Book Series and A Taste of Mathematics (ATOM) Series, to review the status of editorial boards for these series and to make recommendations as appropriate.

  5. To review the draft budget for the Operations Fund (Publications Division) and make recommendations as necessary.

  6. To review the general funding of the Society's publication activities.

  7. To monitor when the terms of office of any of the editors, members of the editorial boards, etc., of CMS periodical or serial publications expire.

    Depending on the publication, the search for an editor-in-chief of each Society publication is to commence no later than 24 or 18 months prior to the date a new editor-in-chief is required. (See Guidelines for Editorial Searches)

    Whenever a vacancy arises with regard to the editors-in-chief of CMS periodical and serial publications, members of the Scientific Editorial Board for the CJM and the CMB, the Managing Editor, and Production Editor, the Publications Committee shall recommend to the Executive, for transmission to the Board, nominations for replacements. The Publications Committee shall arrive at its recommendations by its normal decision-making procedures, including calls for nominations, subject to the Guidelines for Editorial Searches described below.

    Whenever a vacancy arises with regard to the associate and assistant editors on the CMS Notes Editorial Board, the Crux Mathematicorum Editorial Board or the ATOM Series Editorial Board, the Publications Committee is responsible for appointing replacements subject to obtaining nominations from the appropriate editors-in-chief and, possibly, including a call for nominations. The Chair of the Publications Committee will notify the Managing Editor of all such appointments.

  8. To ensure that biographical information accompanies each of its nominations to the Board.

    Nominations of associate editors shall be accompanied by a profile of the Scientific Board for the CJM and CMB which briefly describes the research expertise of the current editors and those being nominated.

    Editors-in-chief and members of editorial boards shall be members of the CMS in good standing. If deemed appropriate, this principle can be waived or a complimentary membership bestowed. Such a recommendation shall accompany the nomination.

  9. To ensure that material is obtained from the editors-in-chief of each of the Society's periodicals for inclusion in the CMS Annual Report. In particular, to ensure that:

    1. the Editors-in-Chief of the CJM and the CMB provide an annual report detailing the status of operations and including such statistics as acceptance rates and the number of papers published in the previous year as well as backlog information,

    2. the Editor-in-Chief of Crux Mathematicorum provide an annual report regarding the status of the publication, including the areas and level of the problems submitted, projected production schedule, backlog information, and other relevant details,

    3. the Editors-in-Chief of the CMS Book Series and the ATOM Series provide an annual report detailing the books in press, books accepted and other relevant information,

    4. the Managing Editor provides an annual report on the overall status of the Society's publications including the number of subscribers, sales, production information and other relevant details.

    Drafts of these reports are to be sent from the editors to the Chair of the Publications Committee and to the Managing Editor no later than December 1, and in final form, by January 31.

  10. To ensure that the G. de B. Robinson Award is administered in accordance with the following terms of reference.

    Terms of Reference - G. de B. Robinson Award

    The G. de B. Robinson Award was inaugurated to recognize the publication of excellent papers in the Canadian Journal of Mathematics and the Canadian Mathematical Bulletin and to encourage the submission of the highest quality papers to these journals. The first award was given for papers that appeared in the Canadian Journal of Mathematics in 1994-1995.

    1. The Selection Jury will consist of the Associate Editors of the CJM and CMB. At the December meeting of the Publications Committee it shall appoint one of its members as the non-voting Chair of the Jury, or choose to delegate this responsibility to the Editors-in-Chief of the respective journal, in which case they will have a single vote to be used only for tie-breaking. Henceforth, “Chair” will refer to either the nominated Chair or to the Editors-in-Chief, as the case may be.

    2. There shall be maximum one award per year and the mandate to choose the prize winner rests solely at the hands of the Selection Jury.

    3. In even years, the last two complete volumes of the CJM will be under consideration and, in odd years, the last two complete volumes of the CMB. The Editors-in-Chief for the journal under consideration shall nominate papers, and after due time for deliberation will strive for a consensus regarding the number of awards and the winning papers from the respective two volumes. The Chair shall invite individual members of the Jury to nominate additional papers. The Chair will then ask the members of the Jury to consider all nominated papers, and after due time for deliberation will strive for a consensus regarding the winning paper. Where consensus cannot be reached, the Chair shall collect and tally the votes from the Jury; each juror shall have 100 votes to allocate among those papers being nominated. The Chair shall make the results known to the Jury. The jurors shall exercise their own mathematical judgement in distributing their votes. Some of the characteristics which they may consider are; clarity, elegance, conciseness, depth and difficulty, and potential impact. The jurors are not responsible for establishing the correctness or originality of the results.

    4. The decision as to what paper will receive a G. de B. Robinson Award is to be made no later than June 30 in the year following the appearance of the final issue of the two volumes being considered.

    5. The Chair shall communicate the Selection Jury’s decision, together with appropriate biographical and citation material and a brief report on the Jury’s deliberations, to the Chair of the Publications Committee, the President of the CMS and the Executive Director. The Chair will also informally notify the recipient(s), and request that they send biographical material and publicity photos to the Executive Director, unless it is more desirable that this is done by the President. The recipient(s) is (are) to be advised that the decision is to remain confidential until the Society officially releases the name of the recipient(s). The President writes the official letter to the selected candidate(s).

  11. To report to the Board on the publications of the Society.

Membership

The Publications Committee membership shall consists of: a Chairperson, a Managing Editor and at least four (4) other regular voting members including the President or the President's delegate (ex-officio) and other non-voting ex-officio members as needed.

1 Chair + 4 members
  + Managing Editor
  + other voting members as needed
  + President or President's delegate (ex-officio)
  + other non-voting ex-officio members as needed

Guidelines for Editorial Searches

General Procedure

The Publications Committee of the Canadian Mathematical Society has the responsibility for recommending to the Board of Directors, through the Executive, the appointment of all editors-in-chief and associate editors for the Society's publications.

Recognizing that the right candidates often need time to rearrange schedules and that editorial responsibilities usually require negotiation for reduced teaching and other forms of local support, notification of the need for a new editor should be given sufficiently far in advance so that an opening can be widely publicized and a recommendation made to the Board of Directors at least six months before an appointment must be made.

All vacancies in Society's editorial positions should be advertised with a firm deadline.

The normal procedures for editorial searches are as follows. In the event of a vacancy the same principles will apply but the time-frame may be compressed.

Editors-in-Chief of the Canadian Journal of Mathematics and the Canadian Mathematical Bulletin

The Publications Committee should commence the search for new editors-in-chief at least 24 months before new editors are required to take office. The terms of appointment are normally five years.

  1. A call for editors-in-chief is to appear in at least three issues of the CMS Notes, commencing at least 18 months before new editors are required and so that the vacancy can be common knowledge at two semi-annual meetings of the Society. It is also appropriate that advertisements be sent to most mathematics departments in the country. The deadline for applications should be November 15.

  2. A suitable application for editorship should consist of a letter of formal application from the nominee to the Chair of the Publications Committee enclosing a curriculum vitae. Such a letter should contain an expression of the views on the publication in question and should indicate if any changes in direction or policy are contemplated. Since editorial responsibilities often necessitate a lessening of responsibilities in an individual's normal work, applicants should indicate that they have the support of their university department and, in particular, of their head of department.

  3. A recommendation should be made to the Board of Directors at least six months in advance of an appointment. The recommendation is also to include a budget for the term of the appointment, provided by the proposed editors-in-chief. Budget estimates are to include secretarial and all other office overhead costs.

The following is a suggested timetable for conducting the search leading to the appointment of the Editors-in-Chief of the Canadian Journal of Mathematics and the Canadian Mathematical Bulletin, assuming that the term of office commences January 1.

What When  
CMS Notes - Call for nominations May, September, October  
  (Deadlines given in CMS Notes)  
Deadline for applications November 15  
Decision by Publications Committee December  
Transmittal to the CMS Executive Committee January  
Executive Committee Consideration April  
Board of Directors Consideration / Approval June  
Editors-in-Chief take office January 1  

Associate Editors of the Canadian Journal of Mathematics and the Canadian Mathematical Bulletin

The Publications Committee should commence the search for new associate editors at least 12 months in advance. The terms of appointment are normally five years.

  1. A formal call for nominations should be made from the Editors-in-Chief of both the CJM and the CMB as well as from the members of the CMS. The deadline for nominations should be April 15. The names of candidates are to be submitted to the Publications Committee together with biographical data and the candidate's agreement to serve.

  2. In addition to submitting the names of candidates, The Editors-in-Chief of the CJM and the CMB will also be asked to provide a ``statement-of-needs".

  3. At the meeting of the Publications Committee in June, nominations will be considered and the Editors-in-Chief of the CJM and the CMB will be invited to attend the meeting so that their input can be considered.

  4. After considering the various alternatives, the Publications Committee will vote according to its agreed procedures, and will forward its recommendations to the Board of Directors through the Executive Committee by September 15.

  5. The Executive Committee will consider the nominations at its meeting in October and the Board of Directors will consider these nominations at the December meeting. New associate editors would take office on January 1.

Editors-in-Chief of the CMS Notes, Crux Mathematicorum, the CMS-CAIMS Book Series and the ATOM Series

The Publications Committee should commence the search for new editors-in-chief at least 18 months in advance. The terms of appointment are normally five years.

  1. A call for editors-in-chief should be advertised at least three times in the CMS Notes, commencing at least 15 months before new editors-in-chief are required to take office. The deadline for applications should be November 15.

  2. Applications should consist of a letter of formal application indicating support of the enterprize from the local institution(s), an expression of the views on the publication and an indication if any changes in direction or policy are contemplated.

  3. A recommendation should be made to the Board of Directors at least six months in advance of an appointment. The recommendation is to include a budget for the term of the appointment, provided by the proposed editors-in-chief. Budget estimates are to include secretarial and all other office overhead costs.

The following is a suggested timetable for conducting the search leading to the appointment of the Editors-in-Chief of the CMS Notes, Crux Mathematicorum, the CMS-CAIMS Book Series and the ATOM Series.

What When  
CMS Notes - Call for nominations May, September, October  
  (Deadlines given in CMS Notes)  
Deadline for applications November 15  
Decision by Publications Committee December  
Transmittal to the CMS Executive Committee January  
Executive Committee Consideration April  
Board of Directors Consideration / Approval June  
Editors-in-Chief take office January 1  

Members of the CMS Notes Editorial Board, the Crux Mathematicorum Editorial Board and the ATOM Series Editorial Board

The Publications Committee should contact the appropriate editors-in-chief at least 12 months in advance to request nominations for members of the CMS Notes Editorial Board, the Crux Mathematicorum Editorial Board and the ATOM Series Editorial Board

The Publications Committee is responsible for appointing replacements subject to obtaining nominations from the editors-in-chief and, possibly, including a call for nominations. The terms of appointment for members of the CMS Notes Editorial Board are normally three years and for members of the Crux Mathematicorum Editorial Board and the ATOM Series Editorial Board they are normally five years and such that the terms are staggered. The Chair of the Publications Committee will notify the CMS Executive Director of all such appointments.

The Production Editor and Production Assistant of the CJM and CMB

The Production Editor's role is to ensure that final versions of the accepted papers in CJM and CMB are consistent with CMS style protocol. The Production Editor is preferably a senior member of the society with experience in publications. The Production Editor will be helped by a production assistant and shall oversee and supervise the work done by the Production Assistant. The Production Assistant, is a Latex professional and is paid on an hourly basis.

The Executive Director is responsible for drafting a contract for the Production Assistant and the Production Editor is responsible for approving the number of hours of work done by the Production Assistant. Both positions are appointed by the Publications Committee, in consultation with the CMS Executive Director.

Duties and Responsibilities of the Production Editor of the CJM and CMB

  1. Receive all the copyrights, acceptance and other notifications and collect the copyright forms.

  2. Check the Latex file of the accepted papers, verify that the author used the CMS style file, and to ensure that the paper is consistent with the CMS standards.

  3. Check the title, running heads, abstract, and section heads to make sure usage (spelling, hyphenation) is consistent with the text.
  4. Edit to improve the overall quality only as needed.

Duties and Responsibilities of the Managing Editor of the CMS publications

  1. The Managing Editor drafts the contract for the new Editors-in-Chief of CMB and CJM.

  2. The Managing Editor oversees the Editors-in-Chief of CMS Publications activities, enforces deadlines and reports any outstanding issues to the Publications Committee.

  3. The Managing Editor provides a report in status of the Society's on-line publications to the Publications Committee.

  4. The Managing Editor shall report to the Publications Committee at each annual meeting.

CMS-CAIMS Books in Mathematics Editorial Board

General

Intellectual vision: The book series will include monographs and edited volumes. It will focus on areas where mathematical theory and methods and real-life applications come together in significant ways. Application areas are broad ranging, but include health sciences (eg, epidemiology, cancer research, individualized medicine), industry (eg, finance, operations research, problem solving), science (eg, biology, chemistry, environmental sciences, physics, social sciences), and other related subjects. Books will be required to attain a high standard in both the mathematics and the applications areas. Special emphasis will be placed on emerging opportunities where substantial mathematical methods are providing significant new scientific insight.

Justification: Both CAIMS and CMS are interested in publishing high quality mathematics texts. The CMS already has a well-established and respected book series, but few applied mathematics books appear in this series. CAIMS is well connected to the applications areas, and is in a position to recruit authors and encourage submissions to the series. A successful series would develop synergies between CAIMS and CMS and grow the number of mathematics texts published through Canadian series.

Proposed structure:

  • The CMS/CAIMS series would be part of the existing CMS series, published by Springer, but would have a distinct look that reflects the CAIMS participation, and would have a distinct Associate Editorial Board.
  • The Associate Editorial Board would consist of 6 Editors: 3 approved by CAIMS and 3 approved by CMS.
  • Revenues from the series that come to societies associated with the series would be split equally between CAIMS and CMS.

Terms of Reference

To ensure that books in the CMS/CAIMS Series are published in accordance with the policies determined by the Board of Directors.

Books in the CMS/CAIMS Books in Mathematics series offer a collection of monographs and graduate-level textbooks in all areas of pure and applied mathematics, published in collaboration with a commercial publisher (Springer since 1999). Books in this series are meant to appeal to all mathematicians, whether pure or applied, whether students or researchers.

The Editors-in-Chief are appointed by, and accountable to, the Board of Directors of the Society. The associate editors are appointed by the Publications Committee. It is the responsibility of the Publications Committee to recommend to the Executive, for transmission to the Board, the appointment of the Editors-in-Chief. The procedures for the appointment of the Editors-in-Chief and the other members of the CMS/CAIMS Book Series Editorial Board are given in the “Guidelines for Editorial Searches” in the Terms of Reference of the Publications Committee. The names of the Editors-in-Chief and the other members of the CMS/CAIMS Book Series Editorial Board shall appear in each of the volumes of the book series.

The purpose of the Associate Editors is to help attract first-rate manuscripts, to provide the Editors- in-Chief with advice concerning the quality of manuscripts and to provide such other advice as may be requested from time to time. The Editors-in-Chief are responsible for the acceptance or rejection of a manuscript, in consultation with commercial publisher’s editor responsible for the series.

The policy of the CMS/CAIMS Book Series is set by the Board of Directors, normally through recommendations from the Publications Committee, from the Editors-in-Chief of book series, or from its Editorial Board. The Editors-in-Chief can veto proposals of the Board by giving written notice to the Board through the President of the Society. Such a proposal, concerning matters of policy, if passed a second time by the Board within one year of the veto, becomes official policy and is not subject to further veto by the Editors-in-Chief.

The Managing Editor is responsible for overseeing the financial aspects of the CMS/CAIMS Book Series, as well as the collaboration with the Canadian Applied and Industrial Mathematics Society (CAIMS) and the contract with the commercial publisher which specifies production, promotion, royalties, and related aspects of the CMS/CAIMS Book series.

Whenever legal advice is required, the Editors-in-Chief shall contact the President or the Executive Director.

Duties and Responsibilities of the Editors-in-Chief

  1. The Editors-in-Chief are responsible for receiving manuscripts, either through an associate editor, the commercial publisher, or directly from authors.
  2. The Editors-in-Chief and the associate editors shall strive to process manuscripts quickly. When an associate editor intends to be on leave, he/she should so inform the Editors-in-Chief and take reasonable measures to ensure that any manuscripts under his/her supervision be transferred to the Editor-in-Chief as soon as possible. When an Editor-in-Chief intends to be on leave, she/he must notify the co-Editor-in-Chief of the arrangements that have been made.
  3. Editorial decisions or recommendations that will have financial or administrative implications for the CMS must be discussed with the Managing Editor and the Chair of the Publications Committee.
  4. The Editors-in-Chief must provide an annual report detailing the status of operations and including such statistics as the number of books published, the release dates, as well as the number of manuscripts accepted for publication, projected release dates and other relevant information. A draft report is to be sent to the Chair of the Publications Committee and to the Managing Editor no later than December 1, and in final form by January 31.
  5. Any recommendation for changes in editorial policy is to be submitted to the Publications Committee which, after appropriate consultation, will submit a proposal to the Board of Directors, if appropriate.
  6. The CMS/CAIMS Book Series Editorial Board shall meet from time to time to discuss editorial policy and related matters.

Membership

The CMS Editorial Board for the CMS/CAIMS Book Series consists of two Editors-in-Chief, normally six associate editors and the CMS Managing Editor. The terms of the Editors-in-Chief shall be five years and staggered. The terms of the associate editors shall also be six (6) years and staggered.




Two Editors-in-Chief + 6 Associate Editors ( 3 approved by CAIMS and 3 approved by CMS)
  + CMS Managing Editor


next up previous
Next: Scientific Editorial Board - Up: Terms_of_Reference Previous: Nominating Committee