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Executive Committee

Terms of Reference

The duties of the Executive Committee are to oversee the activities and affairs of the corporation and report to the Board of Directors.

Duties and Responsibilities of the Committee

  1. In consultation with the Board, to establish ways and means to achieve the goals and objectives of the Society.
  2. To develop and oversee implementation of a comprehensive long-term plan to achieve the goals and objectives of the Society.
  3. To take appropriate action to ensure diversity throughout the Society.
  4. To foster a culture of robust communication and consultation within the Society and to enhance liaison and harmonization between the Society and its stakeholders.

  5. To approve plans, projects, policies and strategies to achieve the goals and objectives of the Society.
  6. To oversee and maintain the financial health of the Society and ensure adequate financial resources and propose to the Board an annual budget for the Society.
  7. To propose candidates to fill vacancies on the Nominating Committee. With coordination from the CMS Executive Office, a call for nominations should be placed in the CMS Notes in June and September, if required, with a deadline of September 30. Executive will vote on nominees and propose them to the Board for approval in December.
  8. To create and dissolve Standing Committees, subcommittees, Task Forces and Editorial Boards, and to appoint members to them.
  9. To enhance and participate with fundraising initiatives, including seeking potential sponsors for various activities in the Society and participate in the yearly donation member's campaign.

  10. To retrieve annual reports from all standing committees and report to the Board any recommendations or motions on matters within its terms of reference.

Duties and Responsibilities of each member of the Committee

  1. To act honestly and in good faith with a view to the best interest of the Society and exercise care, diligence and professionalism.
  2. To participate in Executive meetings held four times a year, remotely or in person, and participating in the Board of Directors meetings held twice a year at our bi-annual meetings.
  3. To sit on certain standing committees as an ex-officio representing the President or the Executive Committee depending on the committee or role, as specified in the membership of each standing committee, if applicable.
  4. To serve on an ad hoc committee when it is requested by the President.
  5. To write a cover article in the CMS Notes once per calendar year, or when required.
  6. With the help of the CMS Executive Office, to engage in the Ambassador Program by providing leadership to retain members and solicit new members for their respective regions.


Members of the Executive Committee are elected by the CMS members through elections that are held every second year, then approved at the following Annual General Meeting. The Executive Committee consists of five (5) Vice-Presidents representing the Atlantic, Quebec, Ontario, West and Pacific regions, the President, either President-Elect or Past-President, the CMS Executive Director and the Treasurer. The Treasurer is appointed and approved by the Executive Committee. Upon election, the officer elected as President-Elect shall serve in this capacity for a one-year term followed by a two-year term as President and then immediate Past-President for a one-year term. The five (5) vice-presidents shall be elected for a four-year term. The Treasurer will normally serve a term of three years with an end-of-term ending on December 31.

President + five (5) elected Vice-Presidents
  + the elected President-Elect or Past-President
  + Treasurer
  + Executive Director

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Next: Operations Fund Up: Terms_of_Reference Previous: Organizational Charts