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Endowment Grants Committee

Terms of Reference

To administer, in accordance with the policies and guidelines determined by the Board of Directors, the distribution of the CMS Endowment Fund Grants and to solicit and adjudicate proposals for projects that contribute to the broader good of the mathematical community in Canada.


Normally, there will be a CMS Endowment Grants Competition each year. The portion of the annual income from the Endowment Fund that is available for the competition will be determined by the Finance Committee and will be communicated to the Chair of the Endowment Grant Committee (EGC) no later than October 30. The Finance Committee will also determine the minimum amount for the next year's competition and this will be communicated to the Chair of the EGC at the same time.

If, in a particular competition, funds remain from the total allocated by the Finance Committee, these funds will remain in the Endowment Fund.


No member of the Endowment Grants Committee may be associated with a proposal being considered for funding.

Proposals must come from CMS members or, in the case of a joint proposal, at least one of the principal applicants must be a CMS member. In addition, a principal applicant may only be involved in one proposal per competition.

Proposals must address the Society's Goal and Statement of Purpose (see Section 1 - page 1).

The deadline for the submission of proposals at the CMS Executive Office is September 30. Proposals that do not comply with the prescribed guidelines or that are late or incomplete will not be considered.

The decision of the EGC regarding whether to fully fund, partially fund, or not fund a proposal is final and there will be no opportunity for appeal.

No proposal will be funded if it involves individuals who have not reported on a prior award in the most recent seven years.

Responsibilities of the EGC

  1. To establish the adjudication procedure;
  2. To adjudicate the proposals in accordance with the procedures established by the EGC;
  3. To inform the CMS, no later than the end of December, of the funding decisions including any explanation to be provided to an unsuccessful applicant;
  4. To monitor the progress of each funded project and review applicants' progress reports, which should be submitted periodically to the Chair of the EGC and should include financial details;
  5. To provide an annual report to CMS;
  6. To report to the Board on the CMS Endowment Grants Competition program and to make recommendations on changes to the policies and procedures of the EGC or of the competition;
  7. To seek input from that committee, when an application deals with a subject that falls naturally under the purview of a CMS Standing Committee;
  8. To bring in the attention of the CMS Executive Committee the projects that the EGC considers the Society to support as an organization;
  9. To request the cooperation of other CMS standing committees to promote the program and to solicit nominations;
  10. To endeavour to meet via a conference call, if the EGC cannot deliberate in person.

Responsibilities of the CMS

  1. To ensure that a Call for Proposals is made in the CMS Notes, the CMS electronic distribution lists and other means, as appropriate, and that the Call for Proposals includes information on the details, format and deadline for such proposals;

  2. To inform the main applicant of each proposal, no later than January 31, of the funding decision of the EGC;
  3. To ensure that reports are received from all funded proposals at the end of the funding period;

  4. To ensure that CMS support is acknowledged in any published or other materials arising from a CMS funded proposal.

  5. To ensure that data on each annual Endowment Grants Competition is published on the CMS web site and that information on each successful proposal and corresponding reports are also made available on the CMS web site;


In addition to the Chair, the EGC will consist of four other members appointed for three year terms and such that the terms are staggered. It is important that members of the EGC represent geographic, linguistic and gender issues and also that members of the EGC should be familiar with the Society's activities in research, publishing and education.

1 Chair + 4 members

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Next: Equity, Diversity and Inclusiveness Up: Terms_of_Reference Previous: Education Committee